Why now
AI adoption is moving faster than AI governance.
Even with some EU high-risk obligations now provisionally delayed to December 2027, governance pressure is already here — through procurement, legal review, enterprise buyer diligence, and internal compliance.
Buyers are asking harder questions
Procurement checklists, security reviews, and RFPs increasingly include AI governance requirements — regardless of formal enforcement dates.
Regulated workflows need defensibility
AI in hiring, credit, healthcare, and other sensitive workflows needs structured governance now — not when enforcement begins.
Manual governance does not scale
Spreadsheets and static PDFs break down when AI use grows across teams. A governed system of record is the foundation.
The Problem
The problem is not just compliance. It is operational chaos.
Companies are already using AI in sensitive workflows, but most still manage governance through spreadsheets, static documents, internal docs, and ad hoc legal work. When procurement, legal, compliance, or enterprise buyers ask hard questions, teams scramble.
AI inventory, ownership, and review are fragmented across tools, documents, and people.
Documentation and controls live in static docs or in people's heads — not in a governed system.
Teams struggle to explain what the system does, how it is governed, and what controls exist.
The Pilot
What the pilot gives you
A service-assisted pilot around one or more AI-enabled workflows. Concrete outputs, not vague advice.
Workflow inventory
Map the AI-enabled workflows that matter first: ownership, purpose, deployment context, and exposure.
Risk and governance assessment
Classify the workflow, identify governance gaps, and structure the required controls and review points.
Documentation baseline
Create a structured documentation pack for your highest-priority workflow, ready for internal review and external diligence.
Evidence and readiness output
Deliver a practical governance baseline and 90-day roadmap for legal, procurement, compliance, and buyer conversations.
Who It's For
Best for sensitive and regulated AI workflows
HR & People Decisions
Hiring and people decision workflows need stronger governance, documentation, and defensibility. When enterprise buyers or HR compliance teams ask questions, you need more than PDFs.
Fintech & Insurtech
Financial and risk decision workflows face high pressure around controls, documentation, review, and buyer trust. We help structure governance evidence your procurement and legal teams can rely on.
AI SaaS Vendors
If customers ask harder questions than "does it work?", you need a stronger answer than PDFs and internal docs. Governance infrastructure becomes a sales enabler.
Large Organizations
When multiple departments use AI, inventory, ownership, oversight, and governance become operational problems. We help establish a structured governance baseline across teams.
15 modules
The operating system for AI governance
From inventory to evidence — one place to manage AI workflows in sensitive and regulated contexts.
AI System Inventory
All ArticlesCentral registry for every AI system your organisation builds or deploys. Captures all required fields with full audit log.
5-Gate Risk Classifier
Art. 5/6 + Annex IIIStep-by-step wizard through all 5 risk gates. Every decision cites the exact Article and Annex. Defensible, explainable.
Obligations Manager
Arts. 8–15, 43, 52Per-system obligation tracking with owners, due dates, and escalation on overdue items. Covers all provider and deployer obligations.
Technical Documentation (Annex IV)
Art. 11 + Annex IVGuided Annex IV template covering all required documentation sections. Nothing saves without human review.
Risk Management Register
Art. 9Identify, analyze, and mitigate risks throughout the AI system lifecycle. Linked to evidence and mitigation tracking.
Data Governance
Art. 10Dataset documentation with bias examination, special category data flags (Art. 10(5)), and geographical context.
Human Oversight
Art. 14Oversight arrangements, intervention capabilities, stop mechanisms, and dual-verification records for high-risk systems.
Accuracy, Robustness & Cybersecurity
Art. 15Performance metrics, AI-specific threat models (Art. 15(5)), and feedback loop documentation. Track accuracy over time.
Quality Management System
Art. 17Full Art. 17 QMS covering all 13 required aspects with version control and approval workflow.
Post-Market Monitoring
Art. 72Monitoring findings, performance thresholds, deployer feedback, and bias findings — all linked to your risk register.
Serious Incident Reporting
Art. 73Incident reporting with auto-computed statutory deadlines (15d/10d/2d) and corrective action tracking.
Conformity Assessments
Arts. 47–49Draft and sign Declarations of Conformity (Annex V), CE marking tracker, and EU Database registration (Annex VIII).
Deployer Obligations
Arts. 26–27FRIAs, worker notification management, and Instructions-for-Use templates for deployer obligations under Arts. 26–27.
Transparency Disclosures
Art. 50Art. 50 disclosure records for AI systems that interact with humans or generate synthetic content.
Evidence Vault + Change Management
Art. 43(4)Append-only, tamper-evident evidence store with 10-year retention. Change log with minor/substantial classification.
Pricing
Early pilots are structured case by case
Pricing scales with workflow scope, number of systems covered, and support needed.
Pilot pricing
Pilots are service-assisted and time-boxed. We help customers inventory workflows, structure governance, and produce concrete outputs they can use internally and externally.
Book a pilotScope & Trust
What Complaix is.
What it isn't.
A commercial AI governance software platform for regulated workflows. Not a regulator, not a law firm, not an official EU service. The AI Act is our initial framework, not the full boundary of the product.
What's included in the pilot
- AI inventory and workflow registry
- Risk and governance classification
- Documentation and evidence workflows
- Obligation mapping and controls
- Readiness outputs for buyer, legal, and compliance review
- 90-day governance roadmap
On the roadmap
- FRIA — Fundamental Rights Impact Assessment
- Vendor & third-party AI registry
- Logging SDK for high-risk systems
- Article 50 transparency workflows
- ISO 42001 mapping
- Broader AI governance controls
Security & data
- EU-hosted infrastructure
- Encrypted in transit (TLS) and at rest
- Tenant isolation between accounts
- GDPR-compliant data handling
- Role-based access controls
- Audit logging
Governance framework references
Not an official EU tool. Complaix is a commercial software platform. Risk classifications and documentation produced by Complaix are based on rule-based interpretation of the EU AI Act text and do not constitute legal advice. Organizations should consult qualified legal counsel for compliance guidance specific to their situation.
FAQ
Common questions.
From AI sprawl to
governed workflows.
Start with one workflow. Get a clear governance baseline, concrete outputs, and a stronger answer for legal, procurement, compliance, and enterprise buyers.
Europe-first · Service-assisted pilots · Concrete outputs